1. Precise request: - Quality and/or specifications - Exact quantity - Delivery time - Port of delivery if CFR request... - Any useful information the seller has to know once, before to quote Ex: if you ask for a Performance Bond Special procedure for commodities such rice sugar and flour or cement... see 1.1 Request of machine plant No contact and no reply without a minimum prior information see 2. Target price It is useful to mention your realistic target price.. This information allows the supplier to know if he is in position to make an offer and also to know you are a professional. For some products a target price is now requested or we and the suppliers will not reply: tomato paste, photocopy paper, tyres, small orders of wheat flour or rice ... 3.It's highly recommended to confirm a request by fax on official corporate letterhead. Many suppliers require it. 4. Restrictions and conditions for some commodities and important orders Any quotation request for cereals, rice and wheat over 1000 MT, sugar, cocoa beans, cotton seeds, cotton fibers, cement, fertilizers, customized machine plants.... and any request over 100.000 USD will require: 4.1 Recent and original signed LOI and/or BCL sent by fax or postal mail - Letter of Intention of purchase L.O.I. - Bank Comfort Letter B.C.L. 4.2 A confirmation of the request by fax. For products such tomato paste, A4 photocopy paper, pastas, meat, frozen fish... we shall not reply any more without a target price. 5. Other useful documents - FPA (Irrevocable payment order) - NCND (Non-Disclosure Non-Circumvention Agreement) - LC Draft Irrevocable and confirmed credit letter at sight 5. Samples Many suppliers refuse to send samples if they don't know the customer If samples are sent you will have to pay prior the sending DHL or other company fees For many products the sample has to be paid also. |
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